Call for Applicants Urban Water Liaison Officer’s (Two Liaison Officer’s)

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Institute 1. Institut Teknologi Sepuluh Nopember (ITS)

2. Institut Pertanian Bogor (IPB)

For Australia-Indonesia Centre (Monash University)

Employment type Part time/Full-time for 2.5 years
Work location Institut Teknologi Sepuluh Nopember (ITS) – Surabaya

Institut Pertanian Bogor (IPB) – Bogor

Position Purpose

ITS and IPB are seeking two Liaison Officer’s, one predominantly located at IPB (Bogor) and the other at ITS (Surabaya).

The Liaison Officer’s will work closely together, with the Cluster Manager at Monash University in Melbourne, and with researchers at UI, ITS and IPB to deliver the Australia Indonesia Centre funded Urban Water collaborative research objectives.

This role is critical to the success of the collaboration and also securing further funding to deliver an impact in local Indonesian communities for sustainable urban water management.

The two successful applications are likely to have diverse and complementary backgrounds and skillsets, and could include:

  • a technical or engineering background in urban infrastructure design and implementation,
  • a background in social planning and community policy frameworks, and
  • significant experience in stakeholder management and business development.

Key Responsibilities

The two Urban Water Cluster Liaison Officer’s will be responsible for:

  • Engaging and supporting the research teams across UI, ITS and IPB in working towards achieving the key goals of the program. This may include:
    • Providing administrative and financial management, project planning, reporting and coordination support.
    • Coordinating Advisory Board meetings, Cluster Management and Strategic Research Project meetings.
    • Supporting the fieldwork of HDR students.
    • Coordinating the cluster contributions to AIC Summit and other AIC related events.
  • Developing opportunities for translating the research outcomes into practice, through
    • Supporting the delivery of workshops, predominantly in Bogor and Surabaya, that are vehicles for dissemination of and training in research outcomes (tools, frameworks, models).
    • Stakeholder communication and engagement, including facilitating events, communication via social media, newsletters and factsheets, networking and building learning alliances for knowledge transfer.
    • Actively seek business development opportunities and support Cluster leaders in grant development to leverage and grow the initial the AIC investment and fund pilot demonstrations at selected sites.
  • Coordinating and planning the implementation of technical and/or social solutions that make an impact on the ground at a number of sites across Indonesia, through:
    • Collaborating with research team on the design specifications of technical and social solutions.
    • Working with authorities and local communities for building approvals/permits and access to sites.
    • Project planning of implementation activities and monitoring of progress, including budgeting, reporting and resourcing.
    • Developing agreements/contracts as necessary to build the technical concept.
    • Liaising with investment or funding bodies on ensuring compliance with funding requirements.
    • Communicating with industry, government and community stakeholders on the progress of the pilot project, promotion of demonstrated benefits, and coordinating site visits, launch and events.
    • Overseeing and monitoring the build of pilot demonstration, including timeframe, budget and OH&S compliance.

Reporting line: The position reports to Urban Water Cluster Manager, and under broad direction of the Cluster Lead Management Committee.

Supervisory responsibilities: None

Financial delegation and/or budget responsibilities: No financial delegation however may have some budget responsibility, as approved by the Cluster Leads.

Key selection criteria


  1. The appointee will have:·
  • a Master’s degree in a relevant field with minimum of 5 years relevant experience; or
  • an equivalent combination of relevant experience and/or education/training.

Knowledge and Skills

  1. Extensive experience in research environment and in development of research and/or investment proposals for funding.
  2. Experience in dealing with national funding bodies, such as DIKTI, LPDP, and preferably with experience of managing funds from international bodies.
  3. Exceptional stakeholder communication skills, both written and verbal, fluent in English and Indonesian, including preparing correspondence, presentations, media releases, social media.
  4. Demonstrated ability to engage with a large range of stakeholders on sustainable development initiatives, building strong relationships and influencing decision making at senior levels across academic, industry, government, NGO and the community.
  5. Demonstrated ability to work effectively in a team environment and engage and support researchers to deliver the key goals of the program.
  6. Experience in successfully providing administrative management and finance support in a complex, diverse environment, both national and international.
  7. Experience working in a technical environment to deliver solutions, with a focus on political, policy and economic implications highly desirable.
  8. Highly-developed skills and experience in establishing priorities, maintaining attention to detail, meeting deadlines whilst working under pressure and managing events for a range of audiences and across multiple locations.
  9. Demonstrated ability to exercise high levels of independence, judgement, initiative and influence.
  10. High-level computer literacy and Microsoft Office skills.

Other job related information

  • Travel between IPB, UI and ITS will be required
  • Out of hours work (including evenings, weekends and public holidays) may be required
  • Peak periods of work during which the taking of leave may be restricted
  • Possession of a current driver’s licence is desirable

Legal compliance

Ensure you are aware of and adhere to legislation and University policy relevant to the duties undertaken, including: Equal Employment Opportunity, supporting equity and fairness; Occupational Health and Safety, supporting a safe workplace; Conflict of Interest (including Conflict of Interest in Research); Paid Outside Work; Privacy; Research Conduct; and Staff/Student Relationships.

Organisational context

The Australia-Indonesia Centre (AIC) is a centre within Monash University that strives to lead and facilitate the development of greater understanding and growth in the Australia-Indonesia relationship through investment in people, partnerships and knowledge.

The Australia-Indonesia Centre was established by the Australian Government in close liaison with the Indonesian Government to strengthen ties with Indonesia. It is charged with delivering three core objectives:

  1. Promoting greater community understanding of contemporary Indonesia and its growing importance to Australia
  2. Strengthening and deepening Australia-Indonesia ties in government, business, education, science, research and in communities
  3. Delivering solutions to shared national challenges in areas such as science, health, food, agriculture, energy and infrastructure via highly collaborative research

Networks of institutions have been set up in both nations to drive the agenda, working collaboratively with industry and government.  For more information about the Centre, please visit

The AIC is working to establish lead bilateral research clusters delivering shared solutions to shared challenges in Australia and Indonesia.

The aim of this Urban Water cluster is to support the leapfrogging of Indonesian and Australian cities towards more sustainable, resilient and liveable conditions through the mutual learning and rapid uptake of context-specific water practices supported by resilient communities.  This collaborative research program involves researchers across Institut Pertanian Bogor (IPB), Universitas Indonesia (UI), Institut Teknologi Sepuluh Nopember (ITS) and Monash University (MU).

Any enquiries regarding this position can be sent to Dr Jane Holden at

Interested Candidates should send their CV, and a cover letter addressing the key selection criteria and a description of how you can contribute to the Urban Water collaborative research.

These documents should be sent to at the very latest 13 January 2017 23:59 WIB.